1st Pan-African Congress 2017

• Complete the on-line registration form – please select the type of registration – please be sure to capture all the information correctly as all Registrations will be verified.
• Press “continue” and verify all details are correct – and then submit.
• Your registration will be captured directly onto the database automatically.
• A Provisional Confirmation of Registration will be emailed directly to the email captured with a link to the PDF Invoice with the Congress bank details and payment gateway link for Credit card and EFT payments.
• Registration is only confirmed on receipt of payment, payment can be made via EFT or credit card online.
• The data that you input will appear on your registration record on the official Congress database.
• Registration fees are quoted in South African Rand (ZAR) and are inclusive of 14% Value Added Tax (VAT) – VAT is reflected on the invoice.
• For any amendments or queries please contact Sue Gibson at Vibrant Media on sue@vibrantmedia.co.za or Tel: 011 880 5202.

Registration Includes:

Standard Registration Includes:

• Admission to the Opening Ceremony & Welcome Reception on 18 September 2017
• Admission to all scientific sessions
• Admission to the poster sessions and the exhibitions
• Congress material (delegate bag, final programme, etc.)
• Admission to the Closing Ceremony on 21 September 2017

No meals or refreshments will be provided by the Congress, facilities to purchase meals and refreshments will be available.

Student Registration Includes:

NB: This option is only open to bona fide FULL TIME students. A letter from your study supervisor/supervising professor, confirming your formal registration as full time student must be included with your registration (student card is not acceptable).

• Admission to the Opening Ceremony & Welcome Reception on 18 September 2017
• Admission to all scientific sessions
• Admission to the poster sessions and the exhibitions
• Congress material (delegate bag, final programme, etc.)
• Admission to the Closing Ceremony on 21 September 2017

No meals or refreshments will be provided by the Congress, facilities to purchase meals and refreshments will be available.

Accompanying Person Registration Includes:

• Admission to the Opening Ceremony & Welcome Reception on 18 September 2017
• Admission to the Closing Ceremony on 21 September 2017

No meals or refreshments will be provided by the Congress, facilities to purchase meals and refreshments will be available.

Day Delegate Registration:

Attendance for all Congress sessions on the day selected

• Admission to all scientific sessions
• Admission to the poster sessions and the exhibitions
• Congress material (delegate bag, final programme, etc.)

No meals or refreshments will be provided by the Congress, facilities to purchase meals and refreshments will be available.

Congress Registration fees and entitlements:

Terms and Conditions

1. Access to and attendance at the congress will only be confirmed on receipt of payment.
2. Payment is due prior to the start of the Congress. In the event of there being limited number of delegates, preference will be given to persons who have paid their registration in full.
3. All pre-booking and early bird fees must be paid before the expiry date. Failure to pay the prescribed rate by such date will result in the invoices being re-issued at the current rate.
4. A Confirmation Email with the Congress bank details as well as a link to open the pdf invoice be sent to you upon submission of the online registration.
5. A link to the payment gateway is provided on the PDF Invoice with option to pay by credit card or online EFT.
6. Receipts will only be issued once proof of payment has been received, and once the payment has been cleared and identified in the Congress bank account.
7. Proof of payment is to be emailed to Sue Gibson, at sue@vibrantmedia.co.za or contact: Sue on +27 11 880 5202 for any invoice enquiries or adjustments to the registration.
8. Please ensure that all payments make clear reference to the Invoice Number and Delegate Surname only. If this reference is not used, we cannot guarantee that payment will be traced and cleared.
9. All payments must be made payable online to PsySSA.
10. Online Registration will close on 15 September 2017.

Cancellations and Termination of Registrations

1. On completion of this application you will be liable for the full amount of the registration fees subject to the cancellation conditions below.
2. All cancellations must be received in writing by the Congress Secretariat Attention: Sue Gibson at sue@vibrantmedia.co.za
3. Cancellations received before 30 April 2017 will receive a full refund, minus a 10% administration fee.
4. Cancellation received before 31 May 2017 will receive a 50% refund. Including a 10% administration fee.
5. No refunds will be issued for cancellation received from the 1 June 2017 onwards.
6. All refunds due will only be issued after the Congress.
7. Any registrations received after 1 June 2017 will not be entitled to any refund or credit, and such person will be liable for the full registration fee as per point (1) above.
8. All cash deposits will attract a 10% administration fee.
9. The Organising Committee reserves the right to decline a request for a refund.
10. NOTE: Delegates who do not cancel in writing by 1 June 2017, as well as delegates who do not arrive at the Congress and who cannot provide proof of written cancellation to the Congress secretariat within the mentioned cancellation date, will be liable for the full Congress registration fee. If fees have been paid, no refund will be issued.

Privacy Statement

All information submitted on this website is supplied by you voluntarily. This information will be used for the following purposes:

• To process your registration.
• To process any other transactions requested by you.
• To inform you of updates.
• To send you relevant information regarding the Congress.

We do not sell, rent or lease our delegate lists to third parties. Details of delegates could be made available to sponsors for once off use after the Congress. In order to provide our services, we may occasionally provide information to the companies that work on our behalf. Vibrant Media Events and PsySSA shall take all reasonable steps to protect the personal information of delegates.

Registration

Submit Abstract

General guidelines for abstract submissions

The Scientific Committee welcomes abstracts in all fields of psychology. In addition to research-informed abstracts, and without compromising scientific rigour, the Scientific Committee welcomes submissions that have a practitioner, policy and/or applied focus. Some general guidelines relating to the formatting and content of ALL abstracts are listed below. Carefully prepared abstracts facilitate the review process and enhance the likelihood of acceptance.

1. Abstracts must be in English. If English is not the authors’ first language, the abstract should be proof read before submission.
2. Please follow the pre-formatted fields indicated in the forms. Abstracts should not exceed 200 words, excluding the title of the abstract.
3. The title should be brief and relevant to the contents of the abstract and paper/poster.
4. Use Arabic numerals for all numbers except at the beginning of a sentence where they should be written out. Use standard abbreviations and symbols. Keep abbreviations to a minimum and define each one at first use. Do not include references or tables in the abstracts, and do not submit attachments or other material.
5. Abstracts should adhere to UK English and the APA 6th edition style guide.
6. Please write the abstract using a word-processing programme. Check the spelling and grammar, proofread carefully, copy and paste abstract in to the space in the submission form.
7. Points to consider including when writing the abstract:

7.1. A statement of the purpose of the presentation (preferably in one sentence)

7.2. A brief mention of the theoretical framework, if applicable, and/or the rationale for the contribution

7.3. A summary of the results/findings obtained (if it is an empirical study), or the major points to be made

7.4. A conclusion

7.5. A brief reflection on theoretical, methodological, and ethical implications

8. Do not include subheadings, keywords or references within the abstract text.
9. Only submit original work that has not been published or accepted for presentation elsewhere.
10. All abstracts will be subjected to peer-review, coordinated by the Scientific Committee. The criteria for review are:
• Relevance for advancement of psychological knowledge and practice.
• Theoretical and/or empirical basis.
• Clarity of ideas and methods applied.
• Implications and/or knowledge contributions of the study.
11. Please note that the Scientific Committee reserves the right to change submissions for oral presentations to posters, rather than refusing abstracts, depending on the number, theme, and quality of submissions. Submitting authors grant congress organisers permission to publish their abstracts online and in electronic devices. Likewise, authors grant congress organisers permission to use personal information, received and required from participants, before and after the congress, for statistical purposes, and for the dispatch of information concerning relevant future congresses.

Kindly submit your abstract/s online http://www.professionalhosting.co.za/PAPUConference/index.xhtml

The acceptance of abstracts by the Scientific Committee does not imply any financial assistance or fee reduction. Presenting authors must register for the congress by 02nd May 2017 to ensure that the presentation will be included for the Congress. Presenters who are absent from their presentations without notifying the Scientific Committee in advance will be blacklisted for future Congresses.

Guidelines for the submission of Proposed Symposia

The submission of proposed Symposia is strongly encouraged, given that a Symposium is designed to be a focused session in which speakers present on a common theme, issue or question of particular relevance. It would usually consist of a chairperson briefly introducing the topic and providing an introduction to the session. This would usually be followed by at least 3 but no more than 5 individual presentations and ending with concluding remarks by a discussant. Every effort should be made to ensure close interaction between the speakers and to provide new and non-overlapping presentations. There should be opportunity for the audience to ask questions to presenters and for an exchange of views. A symposium session will run for 90 – 120 minutes. All symposia submissions should include an overall abstract as well as abstracts for each presentation. Abstracts should be no longer than 200 words.

Submissions should be made via http://www.professionalhosting.co.za/PAPUConference/index.xhtml

If accepted as a symposium presentation, authors are requested to conform to the following guidelines for presentation:
• The presentations must be in English, the official language of the Congress.
• The presentation submission constitutes a formal commitment by the author/s to present the corresponding presentation in the session and timeslot assigned by the Scientific Committee.
• Changes in authorship should be communicated timeously to the Scientific Committee so that the necessary amendments can be made to the printed programme.
• If the original presenting author is unable to present, one of the co-authors should take over this responsibility.
• Presenters who are absent from their presentations without notifying the Scientific Committee in advance will be blacklisted for future Congresses.
Notification of acceptance of symposia by the Scientific Committee will be emailed to the individual submitting the symposium. Detailed information, guidelines, and recommendations for oral or poster presentation, as well as time allotment, date, time, and venue will be duly sent to registered presenting authors.

Guidelines for the submission of Individual Oral Presentations

Participants may choose to submit an individual oral paper presentation. Individual presentations submitted and accepted by the Scientific Committee will be grouped by category topics into thematic sessions, in order to promote communication among the presenters and participants and to facilitate discussion. Abstracts should be no longer than 200 words.

Submissions should be made via http://www.professionalhosting.co.za/PAPUConference/index.xhtml

If accepted, authors are requested to conform to the following guidelines for presentations:
• The presentations must be in English, the official language of the Congress.
• The presentation submission constitutes a formal commitment by the author/s to present the corresponding presentation in the session and timeslot assigned by the Scientific Committee.
• Changes in authorship should be communicated timeously to the Scientific Committee so that the necessary amendments can be made to the congress programme.
• If the original presenting author is unable to present, one of the co-authors must take over this responsibility.
• Presenters who are absent from their presentations without notifying the Scientific Committee in advance will be blacklisted for future Congresses.

Notification of acceptance by the Scientific Committee will be emailed to the individual submitting the abstract. Detailed information, guidelines, and recommendations for oral or poster presentation, as well as time allotment, date, time, and venue will be duly sent to registered presenting authors.

Guidelines for the submission of Poster Presentations

Participants may choose to submit an abstract for consideration as a poster presentation. Abstracts should be no longer than 200 words.

Submissions should be made via http://www.professionalhosting.co.za/PAPUConference/index.xhtml

If accepted as a poster presentation; authors are requested to conform to the following guidelines for poster presentations:
• The posters are to be in English, the official language of the Congress.
• Changes in authorship should be communicated timeously to the Scientific Committee so that the necessary amendments can be made to the printed programme.
• Recommended Poster Size: Poster board size — 238 cm (93″) high x 95 cm (37″) wide.
• Font: the poster must have clearly visible type face that is not smaller than 16 point.
• Recommended Content: Maximum pertinent information should be provided in the poster. The poster should reflect:
• The title (abbreviations should be avoided in the title).
• The author/s & institutional affiliations.
• E-mail address of corresponding author.
• The objective of the study.
• The methods used, if applicable.
• A summary of the results obtained (or preliminary findings), if applicable.
• The conclusions reached and/or recommendations made.
• These are recommended guidelines. It is acknowledged that some posters may require a slightly different approach.
• Attendance: The author of a traditional poster (in the case of a multi-author poster at least one author) must be present during the time slot allocated by the Scientific Committee to interact with and answer questions that delegates may have.

*Notification of acceptance by the Scientific Committee will be emailed to the presenting author. Detailed information, guidelines, and recommendations for oral or poster presentation, as well as time allotment, date, time, and venue will be duly sent to registered presenting authors. Presenters are responsible for putting up and taking down posters and should ensure that appropriate material is brought for this purpose (Double-sided tape or Prestik).

Please download and view the 2 listed documents applicable to Exhibitors:

1. Exhibition Booking Information
2. Exhibition Booking Form

Download (PDF, 454KB)

Download (PDF, 525KB)

Click here for Travel Information